Kalamazoo Section of the American Chemical Society
Last updated 2018-03-20
- The major functions of the Local Section Chair are to preside over
monthly executive committee meetings and to make sure the necessary
committees are fully operational with a good cross-section of the
membership participating. The current committees are Archives,
Awards, Communications, Education, (incl. Competitive Exam),
National Chemistry Week, Project SEED, Public Relations, and Women
- The chair acts as host (or arranges for another member to host)
Local Section meeting speakers: this includes making local
accommodation arrangements, dinner arrangements (the Local Section
has in the past paid for the host, the guest and two additional
people) and being in contact with the speaker or speakers about
meeting site arrangements. Following a meeting, a report is
submitted to the National Speakers Tour Service (optional).
- The chair introduces or arranges for the introduction of Local
Section meeting speakers.
- The chair makes an effort to keep informed of Local Section members’
wants and needs in respect to Section activities. The chair keeps
aware of new activities originating from National, which represent
opportunities to serve local members better. The chair brings the
above information to the executive committee with suggestions for
appropriate action, and also makes an effort to present National ACS
activities to the membership through one-on-one contact, or by means
of the Section Newsletter.
- The chair keeps a record of the year’s activities and prepares the
Annual Report for his or her year of service.
- The chair appoints Tellers to verify annual election results. See
Bylaw VII for details.
- Attends all Local Section Executive Committee meetings as a voting member.
- The chair-elect is responsible for drawing up the program for the
calendar year during which he or she is chair (or the year after
serving as chair-elect). He or she may convene an ad hoc committee
of representatives from the local membership to help with program
development. Services that can be used to develop a program are the
National ACS Speakers Directory or other sources as directed by the
- Serves as acting chair at meetings in chair’s absence and in other
capacities as assigned by the Local Section chair and executive
- Attends the ACS Leadership Institute held in January of the year
before term as chair-elect (year of election as chair-elect).
- The chair-elect organizes nominations for annual elections with
optional assistance from an appointed Nominations Committee (ad
hoc). See Bylaw VII for details.
- Attends those Local Section committee meetings to become acquainted
with Section activities, in preparation for the year as chair.
- Maintains records for the section.
- Participates in Executive Committee meetings as a voting member;
records the proceedings; prepares and distributes the minutes to
- Prepares and distributes election material annually. See Bylaw VII
- Prepares and sends correspondence, on direction of the Executive
- Pays all section bills and maintains financial records.
- Submits federal income tax return.
- Prepares annual budget.
- Attends monthly Executive Committee meetings and presents
- Sends in request for Section allotment.
- Makes sure Councilors’ expense reports are submitted.
- Applies for rebate for Councilors’ travel within one month of the
National Meeting for which rebate is requested.
- Oversees investment of section funds over and above operating
budget, subject to Executive Committee approval.
Makes every effort to represent the Section by attending at least one
of the two yearly meetings of the Council. Ordinarily Council meetings
are held in conjunction with the Spring and Fall National Meetings of
the Society. Voting at Council meetings is in accordance with
instructions from the Section Executive Committee; or, in the absence
of instructions, according to his or her best judgment. The Councilor
brings before the Council, or any of its committees, subjects of
particular interest to the Section either on his or her own judgment,
or by instruction of the Executive Committee. The Councilor answers
inquiries, questionnaires etc., that are submitted to Councilors by
the National Society.
Prepares a summary report of each Council meeting attended and submit
written and oral reports to the Section Executive Committee at the
next meeting following the Council meeting. Participates and votes in
all meetings of the Section Executive Committee. If no Councilor can
attend a scheduled Council meeting, the Secretary of the Section
should be advised as early as possible so that the Secretary can
notify the Alternate Councilor who will then represent the Section in
the Council meeting. The Alternate Councilor must be properly
certified by the Secretary to be admitted to the meeting.
The duties of the Alternate Councilor in this instance are the same
as those of the Councilor.
Each year, gathers and organizes monthly minutes, agenda, Treasurer’s
reports, important Section correspondence, programs, event summaries,
Newsletter publicity, and other materials relevant to Section
operations along with the annual budget and the Annual Report. These
are submitted every 5 to 10 years to the Regional Archives Library
housed at Western Michigan University.
Solicits names from the Local Section membership of those member(s)
who have served selflessly for an extended period of time and selects
The leader of this committee shall coordinate and distribute
announcements of local section activities to members as requested by
the elected officers of KACS. The committee will include at least one
member who maintains the section web page (i.e., the webmaster) or
other assigned venues in timely manner. Web site content may be
submitted by the elected officers of KACS and posted directly without
Executive Committee approval. The committee will explore new
approaches to improve the efficiency and impact of local section
announcements. The committee will initiate and recruit help to collect
written summaries and photos of local section activities.
Calls and conducts any necessary meetings for planning and
- Spring Science Symposium
- Spring awards event (high school)
Communicates arrangements for meetings, plans, etc. to members of the
committee and the Section Executive Committee.
Attends meetings of the Kalamazoo Section ACS Executive Committee and
submit yearly report and budget.
Spring Science Symposium:
- Plans date, agenda, publicity, places, food, arrangements,
allocation of responsibilities, etc.
- Sends flyers to all Section high schools in tri-county area
(Kalamazoo, Allegan and Van Buren) and possibly to neighboring
areas, e.g. Battle Creek.
Spring Awards Event:
- Plans (as in a above)
- Solicits high school teacher nominations from principals
- Solicits high school student nominations from teachers
- Sends letters/flyers to: Kalamazoo Section publicity committee,
high school principals, high school teachers, high school students,
high school principal of Outstanding Teacher (with check)
Holds meeting after awards ceremony to evaluate programs and do
advance planning for Fall.
Designates a person to administer high school chemistry exams.
Competitive Exam Subcommittee
Conducts the annual Competitive Exam under the authority of the
Education Committee. This includes selecting and reviewing exam
questions, scheduling of the preliminary and final exams, distribution
of the exams with instructions to the high school chemistry teachers,
proctoring (the final exam) and grading the exams.
Chemists Celebrate Earth Day (CCED) Chair
- Contacts the Kalamazoo Nature Center Outreach Coordinator by early
March to arrange for opportunity to present Chemistry and the Earth
Day Theme there in conjunction with their Earth Day Celebration
(half-day weekend event).
- Recruits volunteers to assist in the presentation of appropriate
educational materials at our table during the Kalamazoo Nature
Center open house.
- Oversees activity as needed to ensure that the program runs smoothly
and summarizes activity in a brief report to the Executive Committee
and to the membership through the website.
- Promotes and coordinates participation in other Earth Day-related
ACS activities, such the spring theme Illustrated Poster Competition
for K-12th grade students.
- Coordinates team visits to schools to present chemistry activities
that are pertinent to the CCED theme around April 22.
National Chemistry Week (NCW) Committee
The Chair of the NCW Committee can operate alone or select a
committee. The main function of this committee is to design and
execute an effective National Chemistry Week celebration for our
Section. Detailed duties are listed below.
- Makes contact by early August with the interviewer of Monday Night
Live, a presentation of Public Media Network, to identify an
appropriate time for a televised interview in advance of the
Chemistry Day at the Museum; makes arrangements for appropriate
interviewees for that opportunity.
- Solicits volunteer workers from the Local Section membership and
local schools to help with our annual Chemistry Day of hands-on
activities at the Kalamazoo Valley Museum. Coordinates the scope and
nature of the activities to reflect the annual theme for NCW.
- Works closely with Kalamazoo Valley Museum Program Coordinator to
facilitate registration of volunteers, assignment of activities,
submission of material needs, development of experiment plans and
descriptions. Provides timely updates and reminders to volunteers in
advance of Chemistry Day. Ascertains that volunteers are
appropriately recognized for their service.
- Creates timely advertising messages about NCW and Chemistry Day
activities for the Communications and Publicity Committees to
distribute to Local Section members, schools and local media in
Kalamazoo, Allegan and Van Buren counties.
- Promotes and coordinates other NCW-related ACS activities, such as
the fall theme Illustrated Poster Competition for K-12th grade
- Contacts the clerks of the county seats in Kalamazoo, Allegan and
Van Buren counties to request the reading of a proclamation at a
meeting of each body during NCW.
- Coordinates connections with the major libraries in each county and
oversees the distribution (free of charge) of theme-specific
publications, provided by the ACS National office, which may be
given to patrons.
- Coordinates team visits to schools to present chemistry activities
that are pertinent to the NCW theme.
- Summarizes activity in a brief report to the Executive Committee and
to the membership through the website.
(Summer Educational Experience for the Disadvantaged)
Project SEED is part of the American Chemical Society’s (ACS)
commitment to the development of a scientific work force that is more
broadly representative of the American population. The program was
established in 1968 by the ACS to help expand the career outlook of
high school students from families defined as economically
disadvantaged by federal poverty guidelines. Each student performs
research with a mentor in an industrial or academic chemistry
lab. Participating students are divided into two groups, Summer I
students, participating for the first time and Summer II students, who
are in their second and final summer of the program. The committee
(coordinator) is expected to:
- Solicit matching funds from the local chemical community and
recommend annual budgeting for KACS Project SEED funding.
- Solicit scientists to act as mentors for the Project SEED Program.
- Submit applications to National Project SEED Office by the beginning
of February each year.
- Contact high school chemistry teachers in Allegan, Kalamazoo and Van
Buren counties to recruit students to apply to the program. This
invitation will provide eligibility requirements and instructions
for how to apply.
- Select the students to be involved in the program, match them with
mentors and send award letters with work permit applications for any
students who are under 18 years old.
- In May, send the Institutional Verification Form and the Direct
Deposit Form to the ACS Project SEED Office.
- Once the program starts in June, meet regularly with the students
and mentors to ensure that program is running smoothly and to pay
- Encourage mentors and students to plan a presentation activity, such
as a poster session or half-day symposium, to allow students to
present their work. Help to coordinate this with mentors from
- Collect student written reports and ensure that they are submitted
at the end of the program.
- Ensure that ACS mentor and student surveys are completed by the end
of the program.
- Prepare summary report for the local section and follow up with the
KACS treasurer to ensure that all financial transactions are
properly executed and logged.
The Chair of the Publicity Committee can operate alone or select a
committee. The main function of the Publicity Committee is to provide
publicity to nonmembers for Local Section activities. Detailed duties
are listed below.
- Maintains a current mailing list of HS teachers, Middle School
teachers and Elementary teachers in the schools in Kalamazoo,
Allegan and Van Buren counties.
- Maintains a list of contacts for local media outlets (newspaper,
- Issues communications to school teachers and media outlets
throughout the year to support ACS activities and education
initiatives in our section. These typically include NCW and
Chemistry Day, Earth Day, tour speakers, Science Cafés or other
activities of potential interest to these communities.
Women Chemists Committee (WCC)
Organizes and conducts the Girl Scout chemistry badge event.
The Women Chemists Committee (WCC) serves the membership of the
American Chemical Society. Its mission is to be leaders in attracting,
developing and promoting women in the chemical sciences. The committee
- Serve as a forum for women in chemistry and related professions.
- Develop recommendations regarding issues of interest to women
- Provide a means of increasing and improving participation of women
in the chemical sciences and the SOCIETY.
- Promote the recognition of women chemists.